(19th May 2018)
This page outlines how and why LFCCP keeps your Personal Data on file whilst you are studying and, subject to your consent, also for a period of timepost-graduation. New regulations (May 2018) dictate that every organisation holding such data must appoint Data Controllers who are the people responsible for its correct use. You are free to contact the appointed DC (The Course Director) at any time to discuss any issues of concern you may have.
The document is ‘dynamic’ in the sense that updates are inevitable as good practice evolves.
We have decided it is important to distinguish between sensitive and non-sensitive data. If you feel that our interpretation of non-sensitive data headings is too wide, you are free to contact the data controller to discuss this. We would not knowingly share the sensitive data with anyone without your written consent (this could include an email confirmation or as outlined in your student agreement). Sensitive data would include: Gender, ethnicity, disabilities, sexual orientation etc..
Jean Miller, (Director LFCCP). Contact: firstname.lastname@example.org
YOUR PERSONAL (Non-Sensitive) DATA:
The data we hold has been obtained purely from your own submitted Course Application Form. While you are studying, we keep e-records of:
- Email Addresses
- Telephone numbers
- Date of Birth
- Course payment details
- Status (e.g. applicant, 1st year or graduated)
USE OF YOUR DATA
SPECIFIC SHARING OF YOUR DATA
We supply COSRT with a subset of your non-sensitive data. This is part of our contractual obligation with COSRT who register every student on our course who is going to apply for the London Diploma (LDPRT). It is mandatory for LDPRT students to join COSRT as student members and therefore names are cross -checked and references taken up, prior to joining the LDPRT.
Occasionally, information, sensitive and non-sensitive, will be shared with the London Diploma if you are progressing to this course, to support you. No sensitive information will be shared until after the LDPRT has offered a place to the candidate.
We may be asked to provide references to support your applications to other courses or placement providers or professional bodies.
Data may also be shared, as appropriate with Faculty Members.
We like to keep alumni details for the purpose of providing further guidance about events that might be of interest and also because we occasionally seek testimonials for promotional documentation (e.g. web-site). We invite alumni to opt in to this arrangement, otherwise all sensitive data is removed within a period of 3 years from graduation. (it is customary to keep records for this period in case of queries that might arise post-graduation). Likewise, the original application forms are shredded at the end of this period.
The Data Controller keeps non-sensitive data on their password and firewall protected computer. Only the Course Director and Course Consultant have access to the sensitive Data.
This is separate to any data which you give to your placement provider.
The site administrators use Google Analytics to view the anonymous statistics of the numbers of visitors to the site. No user is identifiable, nor do we participate in any part of the advertising features of the Google service.
If you feel data use has been violated, you have a right to complain to a Data Controller. At all times, you also have a right to complain to the Information Commissioner’s Office, (ico.org.uk) if you think there is a more serious problem with the way we are handling your data.